Talk to Sales


Dear North America: Kounta’s Got Your Number

That title sounds menacing, I’ll admit, with its use of a popular American idiom that usually means you and your nefarious activities have been found out.

By Werner

That title sounds menacing, I’ll admit, with its use of a popular American idiom that usually means you and your nefarious activities have been found out.  But, really, it’s much nicer than that.  It’s a delightful play on words, if I do say so myself, to draw your attention to Kounta’s partnership with Intuit and its place in the Quickbooks Online eco-system.  See, your accounting software is nothing without numbers, much like a car can’t operate without an engine or a Major League Baseball player is useless without Human Growth Hormone.  And if your business happens to be a retail or hospitality outlet, then your numbers are going to be found within your Point of Sale system.  Even if you’re not a subscriber to the Kounta service, your POS has always got your number.  An old school cash register with a roll of paper inside tracking your daily sales has your number.  A legacy point of sale will have it on the server you bought to run the software, and on your backups if you’re doing things correctly.  Any cloud system has it, too.  But it’s one thing to have your number, and quote another thing to make use of it.  And in this case, we’ve got your number, idiomatically speaking, because a lot of you are doing things in a very old-school kind of way.  



So, what happens when you need to take your sales totals, costs, taxes, and everything else that your POS records and get that data over to your accounting software?  With a cash register, you can sit up late at night and scroll through your z-out tape each day and start manually entering the totals into Quickbooks, a laborious and error prone practice.  With your legacy POS, you’ll likely need to buy an extra software license to unlock a feature that enables it to communicate directly into your POS or, worse, It’s just a tool that exports your file into a CSV file—then it’s up to you to get everything over to Quickbooks.  This two step export-import operation can also be fraught with difficulty and errors, but that hasn’t stopped most cloud POS vendors for offering just that and calling it an integration (If you don’t know why that shouldn’t be considered an integration, check out this illuminating post on the topic).  You could try and do it yourself, which is as simple as following these easy instructions, a simple matter of exporting a daily sales report from your POS, creating a customer in Quickbooks called “Daily Sales” and a liability account called Sales Tax Liabilities, remember to tweak a tax preference or two, and then another billion little things I wasn’t interested in enough to keep reading that post, and BOOM! Your Quickbooks ledger is organized.  Ahh, computing: making complicated things simple and then re-complicating them in different ways since the 60’s.


We don’t think it needs to be that difficult.  One of our missions with Kounta is to take the more complex aspects of running a business and simplifying them. That doesn’t mean replacing one set of tedious tasks with another.  It means the software should be doing the heavy lifting for you.  You shouldn’t need an accountant to help you with your small business accounting software: that defeats the purpose.  Your POS has all the data your Quickbooks installation thirsts for—think of it like two pieces in a puzzle.  These pieces should be designed to fit together seamlessly, without having to glue on extra adaptors to get them to connect. And that’s how we roll with Kounta and all the apps that we integrate with, Quickbooks Online included, from the very first step of putting the two pieces together. You can connect Kounta and Quickbooks in seconds, just by entering your QB username and password right from Kounta. Spend another few minutes mapping your account codes from one side to the other, maybe several depending on how complex your setup is, and then you’re pretty much on your way.  Kounta talks to Quickbooks, and Quickbooks talks to Kounta, with the kind of frequency and full disclosure normally reserved for a good marriage.  But with software, there’s no judgment or emotional attachment, which explains why our success rate is far higher than that venerable institution. And while anybody who’s ever said “I do” will tell you that marriage is hard work, our customers are saying the complete opposite when it comes to using Kounta and Quickbooks Online together.  


Sure, it’s a huge time saver to have Kounta’s daily sales pushed over to QuickBooks Online and reconciling your day’s take with your bank account.  But consider also that loads of other data are being synced with Quickbooks, too, like your expenses, customers, taxes, and employees’ hours—and this all happens behind the scenes.  With such a tight integration, all of your boring and time-consuming accounting tasks become…well, just boring.  But it’s a quick boring, and before you know it, a variety of things that you used to dread are taken care of:


  • Purchase orders generated in Kounta are recorded in Quickbooks
  • Taxes are recorded separately, so you know how much money belongs to you, and how much goes back into society
  • Kounta’s built-in time clock simplifies labor costing and payroll within Quickbooks
  • Customers with house accounts and outstanding balances in Kounta are automatically sent invoices—branded with your logo—from Quickbooks,


Add in the flexibility of having this all in the cloud, and you can see why we’re excited to partner with Intuit.  With all the important data safe and secure in our and Intuit’s data centers, you don’t have to worry about where you are in order to get at the information you need.  And collaborating with team members is as simple as adding the right permissions on their user accounts, so everyone can look at the same data, in real time, regardless of any of the constraints of the physical world (that sounds a little overblown, I know, but it is accurate).  So, yes, now that we’re in North America we thought it important to tell you: we’ve got your number.  Do you need ours?