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Purchasing & Inventory Management: 4 Reasons to Automate Stock Control

While, let’s face it, tracking purchases isn’t the sexiest way to spend your time, it’s a critical component in ensuring not only how smoothly your business runs, but, ultimately, in its success.

By Chloe Chaplin

Keeping on top of your business' stock purchases can be daunting, especially when coupled with the other never-ending demands of running a business. You’ve got orders to place, POs to send, money to track, stock to manage… without a proper purchase order and inventory management system, this is an area that can quickly spiral out of control.

So, we’ve put together four reasons why taking control of your purchasing system makes sense for your business.

Buy with confidence (and data)

To make sure your business always has the stock it needs (no more and no less), you need to know what your inventory looks like at a glance. Kounta Purchase gives you one simple way to order and logs your POs centrally on our system, so you have everything in one place. This single source of truth means your team will always know when and what to order, who to order it from, and what to receive, no matter who’s on the roster that day.

Kounta will manage all your supplier details, record cost prices for every purchase, update inventory levels as you buy new stock, and sync to your accounting platform as you pay, so you’re never in the dark and you can make informed decisions.

Never miss an order

There’s enough to think about day to day, without having to remember when each specific inventory item needs to be ordered, but we know that getting this ordering schedule right can mean the difference between a business that succeeds and one that doesn’t.

Kounta Purchase allows you to put your ordering on autopilot. You can easily create schedules for your regular orders to be sent out at specified times, as it suits you. This means you never miss an order (or order when you don’t have to…) saving you time, money and serious angst.

Take stock of your, erm, stock

Ok, so stocktake isn’t everyone’s favourite business chore, but despite any gripes you may have about this often tedious task, there’s no getting around the fact that regular stocktaking is a vital component in a healthy business. And it’s particularly important when it comes to purchasing decisions – knowing what you’ve already got on deck means you can order with confidence, knowing you’re not wasting money or contributing to wastage.

Kounta Purchase’s smarty pants system alerts you when stock is needed and even prepares a PO for each of your suppliers, without you having to lift a finger. These POs then sync to your own accounting platform to make payment and reconciliation easy as pie.

Set and forget

Now that you’re down with the virtues of purchasing automation, you may as well go the whole hog and start setting some stock levels that will ensure you’re never left in the lurch.

Kounta Purchase lets you optimise your purchasing quantities, by entering your PAR levels for key items directly into the system. When it comes time to order, you’ll be able to see these levels side by side with the stock already on hand, meaning you know exactly how much to order, every time.